Vendor Terms & Conditions
Print one sheet per vendor for booth set-up.
Bearspaw Community Association
Vendor Terms & Conditions
Christmas Market · November 26–29, 2026 · Signed on arrival at booth set-up
253220 Bearspaw Road
Calgary, AB
market info: (403) 239-1502
Business name
Vendor name
Booth #
Market
Set-up date
Vehicle plate
Market
Christmas Market
Market days
November 26–29, 2026
Market hours
Thu 12 PM – 8 PM (early bird 11:30 AM) · Fri & Sat 10 AM – 8 PM · Sun 10 AM – 4 PM
Set-up window
November 25, 2026 · 5:00–8:00 PM (mandatory)
Load-out
Within 90 min of final close
Please read each line below and tick the box to confirm you understand and agree. Market staff review this sheet with you at set-up. Only one signed sheet is needed per booth.
Booth fee & insurance
- My booth fee has been paid in full and my booth is confirmed for this market.
- I carry commercial general liability insurance of at least $2,000,000 per occurrence, naming "Bearspaw Community Association" as an Additional Insured, and my Certificate of Insurance is on file.
- If I sell food or beverages, I hold a valid Alberta Food Handling permit and, where required, an AHS Temporary Food Event Permit.
Set-up night & load-in
- I understand my booth is set up the night before the market opens, during my assigned set-up window, and that set-up is not permitted on the morning of the market.
- I will unload at the designated load-in door, keep my stop there under 15 minutes, then move my vehicle to vendor parking.
- I bring my own table (6 ft max), table covering, backdrop and display pieces. Up to 2 chairs are provided per booth.
- I will not park or camp overnight on BCA grounds.
During the market
- My booth will stay fully open and staffed for all market hours each day, and I will not pack up, cover or close early — even if I sell out.
- I will not leave my booth empty or unattended during market hours, and will arrange coverage with a neighbour or helper for breaks.
- I bring and run my own payment system, and I keep 100% of my sales.
- I will be respectful and kind to customers, fellow vendors, market staff and volunteers.
- I understand that aggression, early pack-down or abandoning a booth can mean removal from the market without refund and may affect approval for future markets.
- I understand BCA is not responsible for lost or stolen items, and I will take cash and valuables with me each evening.
Load-out
- I will be fully packed out within 90 minutes of the market closing on the final day, and will pull my vehicle to the load-out door only once my booth is broken down and ready to go.
- I accept the Bearspaw Community Association Vendor Rules and Code of Conduct.
Signed on arrival
By signing below I confirm I have read, understood and agree to the terms above, and that the vendor details on this sheet are correct.
Vendor signature
Printed name
Date
BCA staff initials / booth checked
Questions at set-up? Ask any market staff member, or email markets@bearspawlc.org. Retained by BCA with the vendor's file.